Skip to Main Content

Circulation COI

Community of Interest

Circulation COI Updates - Spring 2025

Summary of the latest updates, best practice suggestions and decisions from the Circulation COI meetings and discussions:Circulation COI Updates

  • Libraries shared experiences with Rapido testing. Generally, the testing has been positive, especially since more library staff have been able to participate and gain experience. If the number of slips required for the process could be streamlined, that would be helpful and we hear that's something OhioLINK is working on.

  • Recommendations from the WG are forthcoming to help with RapidILL opt-in. JCU hoping to use it to offset departure from Tipasa (financial considerations). Many libraries are holding off on RapidILL for now and Docline has a strong following and currently works well.

  • For the upcoming circulation freeze 3 options are materializing: Alma offline tool (has some limitations but good sync capability), spreadsheet or log-based documentation, or potentially continue to use Sierra and pull transaction information and update in Alma. The WG will make suggestions and offer guidance and libraries can select options (or combinations of options) that work best for them.

  • To track In House use in Alma: Fulfillment > Scan in Items > Register In House Use. You can then see the counts in the physical item information under "Other Details".

  • Next meeting: August 6, 2025 at 10:30am - Virtual. 

The full meeting minutes can be found under the Meeting Documents tab.

Statement of Purpose

The OPAL Circulation COI is comprised of individuals who perform circulation related duties in their libraries within the consortium. Its mission is to create circulation related policies that are beneficial to both circulation staff and library users, to provide a valuable resource pool for system related questions and best practices, and to serve as a forum for networking within the consortium. This mission is achieved through regular meetings with open discussions of pertinent and relevant topics, with guidance from the OPAL staff members and the OPAL Directors’ Council.

 

Other Materials

Training Odyssey
Virtual Record Cleanup Odyssey Training (J. Thomas, Fall 2006)
OPAL Cleanup Instructions (In Transit & Returned Too Long) Odyssey FAQ
System Set-Up Checklist (OhioLINK) Odyssey Protocol Technical Help Document
   
PCIRC
Pickup-Anywhere Cheat Sheet
Institutional Codes
Replacement Policies by Institution
PCIRC Contact List (and many other PCIRC details)
Word Template for Removable Labels for OhioLINK PCIRC

Shipping Labels - OhioLINK & SearchOhio
Shipping Labels - Non-SearchOhio public libraries
Using Magic Barcode (for requesting specific items through OhioLINK catalog on behalf of a patron)
Enter daily bag statistics into the manifest system
Report problems with courier delivery service
Courier FAQ
Please email support@ohiolink.edu with any questions or concerns.
Tips for cleaning black toner transfer from the delivery label windows on canvas bags: 
Libraries recommend turpentine transferred to a folded paper towel (wear gloves).

Circulation COI Coordinator

 

Scribe:
Becky Gale (Otterbein)

Previous Coordinator: Adam Green (JCU)

Previous Scribe: Gabby Freshly (Otterbein)

Core Documents