Circulation COI Updates - Fall 2023
Summary of the latest updates, best practice suggestions and decisions from the Circulation COI meetings and discussions:
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Student worker positions may be impacted by new FAFSA (fed work study calculations TBD) and January 2024 minimum wage increase to $10.45. Depending on the FWS award amounts (generally between $2,000-$2,500), current hours are about 6-7 each week with some institutions slightly higher at 8-12 hours. Some also have a budget for non work study students.
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This is a good time to update Course Reserves and make sure they are accurate. Instructions for deletions can be found in the Circulation Manual. For record keeping you can create a list and print using the List Records function or download through the Export function. Looks like course records and linkages will migrate to Alma.
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Community borrowing approaches vary with many using creating custom cards and separate PTYPES. Making copy of driver's license comes in handy. The Clark County Public Library plans to set up a kiosk in the Wittenberg Library.
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Migration news: John Carroll will be one of the Vanguard libraries participating in the 6-month test migration to Alma/Primo. Anticipate process will begin for everyone else around July 2024.
- Next meeting: April 17, 2024 at 10:30am - Virtual.
The full meeting minutes can be found under the Meeting Documents tab.
Statement of Purpose
The OPAL Circulation COI is comprised of individuals who perform circulation related duties in their libraries within the consortium. Its mission is to create circulation related policies that are beneficial to both circulation staff and library users, to provide a valuable resource pool for system related questions and best practices, and to serve as a forum for networking within the consortium. This mission is achieved through regular meetings with open discussions of pertinent and relevant topics, with guidance from the OPAL staff members and the OPAL Directors’ Council.
Other Materials
| Training | Odyssey |
|---|---|
| Virtual Record Cleanup | Odyssey Training (J. Thomas, Fall 2006) |
| OPAL Cleanup Instructions (In Transit & Returned Too Long) | Odyssey FAQ |
| System Set-Up Checklist (OhioLINK) | Odyssey Protocol Technical Help Document |
| PCIRC |
|---|
| Pickup-Anywhere Cheat Sheet |
| Institutional Codes |
| Replacement Policies by Institution |
| PCIRC Contact List (and many other PCIRC details) |
| Word Template for Removable Labels for OhioLINK PCIRC |
|
Shipping Labels - OhioLINK & SearchOhio |
| Using Magic Barcode (for requesting specific items through OhioLINK catalog on behalf of a patron) |
| Enter daily bag statistics into the manifest system |
| Report problems with courier delivery service |
| Courier FAQ Please email support@ohiolink.edu with any questions or concerns. |
| Tips for cleaning black toner transfer from the delivery label windows on canvas bags: Libraries recommend turpentine transferred to a folded paper towel (wear gloves). |
Circulation COI Coordinator
Coordinator:
Becky Gale
Otterbein University
RGale@Otterbein.edu
(614) 823-1799
Scribe:
Mary-Ann Frischkorn (Malone)
Core Documents
- OPAL Organization ManualStructure, policies, how things function
- OPAL Strategic PlanStrategic objectives and goals 2017-2020 (extended through 2021 due to pandemic)