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Circulation COI

Community of Interest

Circulation COI Updates - Fall 2024

Summary of the latest updates, best practice suggestions and decisions from the Circulation COI meetings and discussions:Circulation COI Updates

  • Becky Gale shared that Otterbein is thinking about reorganizing their main desk and making it ADA accessible. Attendees shared the setup at their institutions and how they handle lost items.

  • Laura D'Amato shared the OhioLINK loan rules proposal for Alma drafted by the Circulation and Resource Sharing Working Group. Under that plan most items will circulate 6 weeks with 6 renewals, including media, to streamline things and provide consistency. Courtesy borrowers would be the exception at 5 items for 6 weeks with 3 renewals. ICS will review survey feedback in November.

  • After the initial data review, we're making sure the Sierra data migrated into Alma as we expected it to. The next step will be fulfillment testing and making configuration changes for exceptions and loan periods to so that items are circulating correctly.

  • Jodi Brown at Lourdes asks anyone using self checkout functionality (Franciscan and Mount Union that we're aware of) to contact her with any information they can share.

  • Discussed the differences between some of the 3rd party Alma integrations.

  • Next meeting: April 9, 2024 at 10:30am - Virtual with an option to attend via regional meetups. 

The full meeting minutes can be found under the Meeting Documents tab.

Statement of Purpose

The OPAL Circulation COI is comprised of individuals who perform circulation related duties in their libraries within the consortium. Its mission is to create circulation related policies that are beneficial to both circulation staff and library users, to provide a valuable resource pool for system related questions and best practices, and to serve as a forum for networking within the consortium. This mission is achieved through regular meetings with open discussions of pertinent and relevant topics, with guidance from the OPAL staff members and the OPAL Directors’ Council.

 

Other Materials

Training Odyssey
Virtual Record Cleanup Odyssey Training (J. Thomas, Fall 2006)
OPAL Cleanup Instructions (In Transit & Returned Too Long) Odyssey FAQ
System Set-Up Checklist (OhioLINK) Odyssey Protocol Technical Help Document
   
PCIRC
Pickup-Anywhere Cheat Sheet
Institutional Codes
Replacement Policies by Institution
PCIRC Contact List (and many other PCIRC details)
Word Template for Removable Labels for OhioLINK PCIRC

Shipping Labels - OhioLINK & SearchOhio
Shipping Labels - Non-SearchOhio public libraries
Using Magic Barcode (for requesting specific items through OhioLINK catalog on behalf of a patron)
Enter daily bag statistics into the manifest system
Report problems with courier delivery service
Courier FAQ
Please email support@ohiolink.edu with any questions or concerns.
Tips for cleaning black toner transfer from the delivery label windows on canvas bags: 
Libraries recommend turpentine transferred to a folded paper towel (wear gloves).

Circulation COI Coordinator

 

Scribe:
Gabby Freshly (Otterbein)

Previous Coordinator: Laura D'Amato (BW)

Previous Scribe: Adam Green (JCU)

Core Documents