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Cataloging COI

Community of Interest

Cataloging COI Updates - Summer 2025

Summary of the latest updates, best practice suggestions and decisions from the Cataloging COI meetings and discussions:Cataloging COI Updates

  • Discussion about the challenges of updating the NZ where enhanced local records have been replaced with less robust records during the migration. OhioLINK is working on policy around editing consortial records. In the meantime, you can manually update/enhance or merge records as needed. 
     
  • One alternative to the complex Work Order process is to create an In Process" location and assign that as a temporary location during acquisitions and cataloging tasks, and then move the item to its permanent location when it is ready to be shelved instead of going through multiple transiting and status change steps.
     
  • Configuring SpineOMatic for label printing (especially for things like pocket labels) continues to be a challenge. Many libraries are continuing with OCLC or manual label printing.
     
  • Workshop for Primo CSS customization has been tabled for now to prioritize training in critical functional areas.
     
  • Training requested to share processes for:
    • Simple acquisitions workflow
    • Creating and managing brief bibs
    • Deriving records


           Lauren will send out a poll to gather additional training topics and exchange session(s) will be scheduled during the
           next meeting. In the meantime, Laurence, Lauren, and OhioNet are available for one-on-one walk throughs.
 

  • Josh Springer has volunteered to coordinate the spring meeting.
     
  • Next meeting: Wednesday, October 22, 2025 at 10 am  - Virtual. 

 

The full meeting minutes can be found under the Meeting Documents tab.

Statement of Purpose

The Cataloging COI establishes and maintains standards, policies, and procedures that ensure high quality bibliographic records in the OPAL online catalog. The Cataloging COI recommends policies for record selections, input, and deletion, in accord with OhioLINK directives, and plans and implements modifications to catalog records in response to changes in accepted cataloging practices and system enhancements.

Policies and procedures are developed in consultation with the OhioNet Director of Technology Services and are published and maintained in an online cataloging manual. The COI also serves as an advisory body to the Directors’ Council, works in collaboration with other OPAL groups with shared interests, and regularly disseminates its work through OPAL communication channels.