Skip to Main Content

Cataloging COI

Community of Interest

Cataloging COI Updates - Fall 2024

Summary of the latest updates, best practice suggestions and decisions from the Cataloging COI meetings and discussions:Cataloging COI Updates

  • Marcive provides our ongoing authority control and is ceasing production at the end of Dec. 2024. Currently done monthly for new additions and four times a year they send updated copies of things that need to be updated in the existing records. There will be at least 6 months with no authority processing happening during migration. Ensure as many records as possible have controlled headings when cataloging. Will see how the OhioLINK consortium decides to handle authority control. 
     
  • Migrated 690 and other local fields: if you do not use and don't want  will need to clean out using normalization rules and run jobs in Alma.
     
  • We are not using the "No Migrate" functionality for migration to Alma. However, we will achieve the same effect by not migrating the records for OhioLINK content. We worked with Innovative to create a list of location codes for each institution. This will also reduce a lot of the multimatch errors.
     
  • Kanopy does not have title level metadata in Alma - it's treated as a database, so you will want to retain the migrated records. However, for packages like Films on Demand, you will want to activate the collection in Alma as soon as possible after Go Live and then remove the duplicative migrated records that came in from Sierra. 
     
  • You can review anything in Alma "Technical Migration" status and run a job that will update the items to the correct process. On the Sierra side you can reduce the number of items that will end up in "Technical Migration" by removing long missing and billed items before the 3/28 Sierra freeze.
     
  • Next meeting Wednesday, March 26, 2024 at 10 am  - Virtual. Will focus on action items after Alma Go Live.

The full meeting minutes can be found under the Meeting Documents tab.

Statement of Purpose

The Cataloging COI establishes and maintains standards, policies, and procedures that ensure high quality bibliographic records in the OPAL online catalog. The Cataloging COI recommends policies for record selections, input, and deletion, in accord with OhioLINK directives, and plans and implements modifications to catalog records in response to changes in accepted cataloging practices and system enhancements.

Policies and procedures are developed in consultation with the OhioNet Director of Technology Services and are published and maintained in an online cataloging manual. The COI also serves as an advisory body to the Directors’ Council, works in collaboration with other OPAL groups with shared interests, and regularly disseminates its work through OPAL communication channels.

Cataloging COI Coordinator

Scribe: Lauren Marshall (JCU)

Previous Coordinator: Josh Springer

Previous Scribe: Lauren Marshall