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Cataloging Manual

Appendix I:


Added Entry
An access point which was not used in constructing the call number. Generally, this is likely to be an added author or an alternative form of the title.

Aggregator Database
An index to periodical articles that includes the full text articles, and, thus, access to the periodicals.

Attached Record
In III, all records about a particular bibliographic entity are attached to the relevant bibliographic record. This includes order records, item records, checkin records, and holding records.

Bibliographic Entity
The book, periodical, video recording, or other item for which a record could appear in the library catalog.

Bibliographic Record
The main, descriptive record for a bibliographic entity, giving author (if any), title, publisher, date, etc. In the III setup, this is the record to which all other records are attached. See also: Attached record, Item record.

Bibliographic Record Number
The number, preceded by the letter B, in the top left corner of the screen when looking at a bibliographic record in staff mode. This number is assigned by the system and uniquely identifies each bibliographic record, but is not visible in the public access view of the catalog.

Brief Bibliographic Record
A record with less information, especially less access points, than a full record. These may be added locally, by circulation or acquisitions personnel, in which case they are likely to have only author, title, and publication details. Brief records are also provided by Marcive, for government documents. Marcive brief bibs are usually considerably more full than locally entered brief bibs, but still are likely to have only one subject and may have no author or title added entries. Neither locally entered nor Marcive brief bibs will have OCLC numbers.

CIP record
A record created from information received from the publisher before the item it describes was published. Generally recognized by fixed field code Elvl: 8 and by the lack of specific information in the 300 field.

The Database Maintenance and Standards Committee. This is an OhioLINK committee, and strictly speaking its decisions are only binding on the central catalog, but in practice it sets cataloging standards and provides cataloging guidance for all of the OhioLINK members. This document builds on the work of the DMSC.

Electronic Journal Center. See entry below.

Electronic Journal
A journal accessed through the Internet.

Electronic Journal Center
The collection of electronic journals for which access has been purchased by OhioLINK on a pay-to-play basis. This collection is available through a link on the OhioLINK central website and most participating libraries′ websites, and the individual titles are also available in the catalog.

The volume and number designation of a serial.

Fixed Field
A field containing coded, rather than natural language, information. Includes the block of text at the top of Innopac records, as well as the 006, 007, and 008 fields.

Innovative Interfaces, Inc. The company that produces and supports the INNOPAC and Millennium software used for both central and local library systems.

The text-based software, requiring the use of telnet, of the III library system used by OhioLINK and its member libraries, i.e. the software we use in staff mode. Not the same as the web-access catalog, or as Millennium software.

International Standard Book Number. The ten-digit number that is supposed to uniquely identify each edition of a book.

International Standard Serial Number. An eight-digit number, with a dash in the middle, that is supposed to uniquely identify serials.

Load Table
Set parameters for MARC coding of data as it is entered (loaded) into the database. To access in OPAL go to M > MANAGEMENT information I > INFORMATION about the system F > File Information C > System codes M > MARC load tables

Local Notes
Descriptive notes (regarding physical features, donor information, accompanying material of an item etc.) visible locally, not publicly in the catalog. Place in item note fields.

Main Entry
The format by which an entity is uniformly identified and cited; a complete catalog record of an item.

MARC record
Machine Readable Record in library′s database.

Cooperative batch computer system that utilizes both MARC tapes and local cataloging to produce records.

Material type; a one-character alphabetic code that indicates the characteristics of and defines the components of a record.

Images captured on a sheet of film (two-dimensional array).

Images are captured on a length of film (linear).

Bibliographic resource complete in one part or in a finite number of parts.

Online Computer Library Center; a global library cooperative

OCLC Control Number
OCLC assigns a system supplied unique number to each bibliographic record input into WorldCat.

Consortium of 82 Ohio college and university libraries and the State Library of Ohio.

Refers to an electronic resource.

On-the-Fly Records
Brief non-MARC bibliographic record containing only call number, author, title, and item record. Created when circulation encounters an item which lacks a barcode, or whose barcode number is not present in the system.

Ohio Private Academic Libraries; a consortium of twenty private Ohio college libraries; also the name of their collective online catalog.

Order Records
Brief bibliographic records containing order information that are overlaid with full bibliographic records when the item is received and cataloged.

Superimposing data over existing data. This is done when correcting a record, or importing a full record to replace a brief bibliographic record or order.

OCLC cataloging software that will soon be replaced by the Connexion product.

Reserve Materials Records
Non-MARC brief bibliographic record created for items to be placed on reserve.

Refers to the customizable search options in the OPAL catalog allowing users to search all of OPAL or just specific institutions.

Group of separate items that are related to each other; volumes issued in sequence.

Standard Number
An agreed upon number that uniquely identifies an item. Examples include ISN (International Standard Number), ISBN (International Standard Book Number) or ISSN (International Standard Serial Number).

Summary Holdings
Statement summarizing bibliographic items a library holds or owns.

OCLC technical processing service.

Transfer (record)
Process for moving item and order records from one bibliographic record to another.

Uniform Title
The particular title used to uniquely identify a work for cataloging purposes.

Union List (OCLC)
Listing of summary-level holdings information; method by which libraries describe their changing collections.

World Cat
Database of books, manuscripts, sound recordings, video tapes, music scores, newspapers, maps, computer programs, etc. held by member libraries around the world.